Wednesday, February 21, 2024

How To Transcribe Interviews (With Examples) –

by TeachThought Employees

transcribe an interviewtranscribe an interview

It’s tough to recollect each key element throughout an interview with out writing it down—primarily if you happen to’re conducting many interviews rapidly. Which candidate had that spectacular portfolio? What did that buyer say about our product launch?

That’s why if you happen to’re not already transcribing interviews, try to be. It serves as a written report to return and reference for qualitative analysis, job interviews, and quoting topics for publication. For those who’re unsure the place to begin, maintain studying. Utilizing my expertise conducting buyer analysis and attempting out completely different sorts of transcription, under is a information on transcribe interviews. Plus, there are some examples of what they appear like so you can begin your personal.

What’s an Interview Transcription?

An interview transcription is once you write the spoken phrases of the interviewer and interviewee. Interviews can happen over the cellphone, on video, or in particular person. Often, it’s recorded and both a transcriptionist or a bit of transcription software program turns this into written textual content.

Transcripts are divided by ‘speaker tags’, so who says what. It paperwork exactly what every particular person says in the course of the interview with timestamps.

Why Will You Want an Interview Transcription?

Utilizing Interviews in Analysis

Making a transcription in qualitative analysis helps you code particular phrases or key phrases and use them as a part of your qualitative suggestions. You don’t need to hear to each interview all over, saving you’re employed hours. Use software program or a spreadsheet to collate the knowledge in your findings.

Quoting Topics

When transcribing interview audio, you don’t need to wrestle to scribble down what they are saying and probably miss one thing. It frees up your time to hearken to and have interaction with them—you’ll be able to return afterward and browse the transcript for reference and precise quotes.

Transcribe Precisely What’s Mentioned

Having a written report of the dialog helps you evaluate info you may in any other case neglect or revisit elements that appeared unclear on the time.

How one can Transcribe an Interview

Step 1: Hearken to the Interview Recording

Use your favourite media participant to play the interview recording. Familiarize your self with the dialog, particularly if you happen to weren’t current, because it’ll provide you with an thought of who’s talking and the context of the dialog.

Step 2: Select a Transcription Kind

There are other ways to transform your interview audio into textual content:

  • Transcription providers: Human transcriptionists will hearken to your audio, after which write it as textual content. These providers are probably the most correct however might be pricey and sluggish.
  • Transcription software program: Instruments like Notta use language and speech recognition know-how to show audio into the written phrase precisely. That is a lot faster than a transcription service as a result of there’s no human concerned. It may be much less correct, primarily if there’s background noise within the audio file.
  • Guide transcription: A do-it-yourself choice the place you sort out the timestamps, audio system, and speech as textual content as you hearken to the audio. You should utilize free textual content editors and media gamers, however it’s time-consuming.

For velocity and accuracy, we advocate transcription software program like Notta.

Step 3: Get Transcription Software program

With Notta, you’ll be able to add any audio or video file and have the speech recognition software program flip it into textual content. For instance, it will probably precisely acknowledge completely different audio system and separate them so the dialog is less complicated to grasp.

You may get began free on the Net or with the iOS or  Android app. Add a file, report straight out of your microphone, and even have Notta be a part of a video assembly and transcribe in real-time, making it a useful selection as transcription software program for analysis or job interviews.

Step 4: Add Your Audio or Video File

Visit the Notta dashboardVisit the Notta dashboard
  1. Log into Notta and head to your dashboard web page.
  2. Click on ‘Import Recordsdata’ and both drag your audio or video file into the field or paste a Google Drive or Dropbox URL into the ‘Import from hyperlink’ area. Your transcription will begin instantly.

For those who’re interviewing over Microsoft Groups, Google Meet, or Zoom, Notta Bot can be a part of and transcribe every speaker individually in real-time. You’ll discover the transcript in your Notta dashboard once you’re completed.

Upload your interview audio or video fileUpload your interview audio or video file

Step 5: Add Audio system and Proofread

  1. Click on your transcript title beneath ‘Latest recordings’ to view the total textual content.
Find your transcription file on your Notta dashboardFind your transcription file on your Notta dashboard

Alt textual content: Discover your transcription file in your Notta dashboard

  1. Edit speaker names by clicking the speaker tag, renaming it, and selecting to alter a single part of textual content or all the textual content beneath the present tag.
Type new speaker tagsType new speaker tags
  1. Appropriate any mistranscribed phrases or spellings by enhancing the textual content simply as you’d with any textual content editor. The built-in audio participant will skip to the textual content highlighted in blue for simple reference.
Edit transcript text to correct any mistakesEdit transcript text to correct any mistakes
  1. Help your interview transcript by including notes and pictures to sections of the textual content utilizing the floating menu.

Alt textual content: Add supporting notes and pictures to the transcript

Step 6: Generate a Abstract

You may wish to summarize your interview in a mission assembly or electronic mail. Notta AI Notes makes use of language studying to condense your interview transcript into two useful codecs.

  • Abstract: Condenses probably the most important info out of your transcript
  • Motion gadgets: Present the following steps you’ll be able to assign to individuals or groups primarily based on the dialog.
The AI summary for this transcriptThe AI summary for this transcript

Alt textual content: The AI abstract for this transcript

Step 7: Format and Export the Transcript

  1. Export your transcript by clicking the ‘Obtain’ icon. You’ll be able to select quite a lot of codecs, however I’d advocate the SRT (SubRip Subtitle) file as this may show your timestamps clearly, with non-obligatory speaker tags.
Download the SRT file to your deviceDownload the SRT file to your device

Alt textual content: Obtain the SRT file to your system

  1. Obtain different codecs, together with TXT, DOCX, PDF, MP3, and Excel.
  2. Click on ‘Export’ to put it aside to your system.

Selecting Correct Interview Transcription Software program

While you transcribe interviews, you’ll in all probability wish to spend much less time transcribing and correcting errors and extra time participating along with your interviewee. Fortunately, Notta works routinely with highly effective options that can assist you create fast, correct transcripts from interview audio and video.

Notta helps as much as 104 transcription languages, which you received’t get with a human transcription service. Notta makes use of superior speech recognition to attain as much as 98.86% accuracy with high-quality audio, so that you spend much less time correcting mis-transcribed textual content. It’s a software for in-person, on-line, or cellphone interviews, as you’ll be able to report out of your microphone, add an audio or video file, and even invite Notta Bot to transcribe a web based assembly in actual time.

Notta Key Options

  • Over 2 million world customers
  • Help for 104 transcription languages
  • Translate your transcript textual content into 41 different languages
  • Notta Bot can auto-join scheduled conferences in Google Meet, Microsoft Groups, and Zoom
  • Sync in real-time throughout net, desktop, and cell apps
  • Simply share your transcript textual content through a shareable hyperlink
  • Main audio and video file codecs supported
  • Combine with Notion and Salesforce

Instance of Interview Transcripts

Job Interview Transcription for a Social Media Supervisor Place

00:00 – Interviewer (I): Good morning, thanks for coming in right this moment. Are you able to begin by introducing your self?

00:05 – Interviewee (S): Good morning. Thanks for having me. My title is Sian, and I’ve been working in social media administration for the previous 5 years.

00:15 – I: Nice, Sian. Are you able to inform us a couple of profitable social media marketing campaign you’ve led up to now?

00:22 – S: Actually. In my earlier position at SuperSocialz, I spearheaded a marketing campaign for a brand new courting app. It concerned a mixture of natural content material and paid promoting.

00:27- I: I see.

00:33 – S: We began with teaser posts two weeks earlier than the launch, creating a way of anticipation. On the launch day, we, um, blended Instagram tales, dwell tweets, and Fb updates to have interaction our viewers in real-time. The marketing campaign resulted in um, a 30% enhance in product consciousness and a 15% enhance in gross sales inside the first month.

Qualitative Analysis Interview Transcription For a Tech Firm

00:00 – Interviewer: Hey there! Thanks for becoming a member of us right this moment. Are you able to begin by telling us a bit about your self?

00:05 – Derek: Hey! No drawback. I’m Derek, simply your common tech fanatic. I really like devices and am at all times looking out for cool stuff.

00:12 – Interviewer: Superior! So, Derek, what sort of merchandise or options do you typically get enthusiastic about?

00:20 – Derek: I’m a sucker for something that makes life simpler, ? Good residence stuff is at all times attention-grabbing. Additionally, something that helps me keep organized or saves time, too.

00:30 – Interviewer: Good. Any particular options that you just discover tremendous useful or something you would like your present devices had?

00:36 – Derek: Yeah, undoubtedly! I really like voice management options. Having the ability to simply inform my tech what to do is a game-changer. Additionally, battery life is essential. I hate charging issues each few hours.

Interview Transcription FAQs

What’s the Best Option to Transcribe an Interview?

From my expertise, the best, quickest strategy to transcribe an interview is utilizing software- Notta. Notta makes use of superior AI speech recognition know-how to routinely convert your audio into textual content. Human transcription is slower than AI transcription software program and might be dear for longer audio information. Doing it your self is very time-consuming.

How one can Transcribe an Interview

To transcribe an interview, comply with these easy steps utilizing a textual content editor like Notepad and a media participant.

  1. Hearken to the interview audio.
  2. Write a primary draft of the whole lot you hear, excluding timestamps and audio system.
  3. Hear by way of once more and add speaker tags equivalent to (Interviewer) or (interviewee) and timestamps in HH:MM:SS or MM:SS format.
  4. Appropriate any typos or missed info, then save your file to your system.

How Lengthy Does it Take to Transcribe a 60-Minute Interview?

For those who’re transcribing manually, it would take 3 hours or extra to transform 60 minutes of audio into textual content. That’s as a consequence of beginning and stopping the audio to sort the whole lot you hear, then including speaker tags and timestamps.

With Notta, it’s a lot sooner. Transcribe as much as 5 hours of audio or video in round 10 minutes!

How Do I Format Interview Transcripts?

  1. Title your transcript clearly with interviewer and interviewee particulars, date, and time. This helps establish the interview amongst others.
  2. Label every speaker and maintain it constant. You should utilize the occupation (interviewer), title (Jake), or an abbreviation (D).
  3. Break down your textual content into paragraphs so it’s straightforward to digest. Each time the speaker adjustments, begin a brand new paragraph.
  4. Use right punctuation and spelling to keep away from confusion.
  5. Embody timestamps in HH:MM:SS or MM:SS format.

How are you going to Summarize an Interview?

There’s a step-by-step course of to summarize interviews manually.

Step 1: Seek advice from the interview recording or notes.

Step 2: Observe down the important thing takeaways.

Step 3: Put together abstract format.

Step 4: Write in a proper tone.

Step 5: Give the context within the first paragraph.

Step 6: Add the next paragraphs.

Step 7: Add the important thing takeaways.

To routinely transcribe and summarize conferences rapidly and precisely, think about using the Notta transcriber and summarizer.

Step 1: Register to Notta and navigate to your dashboard.

Step 2: Choose ‘Import Recordsdata,’ then both drag your audio or video file into the designated field or paste a Google Drive or Dropbox URL into the ‘Import from hyperlink’ area.

Step 4: Make any essential edits to your transcription or speaker names.

Step 5: Generate an AI abstract by clicking on the ‘Magic wand’ icon on the high proper of your transcript web page.


Whereas there are a number of methods to transcribe interviews, we predict automated transcription is the best choice for velocity and effectivity. A profit I haven’t already touched on is that with a multilingual software, you could possibly attain a world viewers to conduct analysis in several international locations for insights or to interview for worldwide positions in your organization.

You usually received’t discover that with human transcription—or if you happen to do, it’s very costly to seek out multilingual transcriptionists. Plus—even if you happen to’re maintaining your interviews native, you’ll save a lot time utilizing a software that does all of it for you (and precisely). Get began with Notta right this moment.

How To Transcribe Interviews (with Examples)

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